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TODWICK VILLAGE HALL MANAGEMENT COMMITTEE
EXTRA-ORDINARY MEETING HELD AT 6.30PM, WEDNESDAY 9th MAY 2007, CHURCH HALL
Present:
Revd.Canon David Bliss (Chair & Trustee)
Mr John Palmer (Vice Chair, Trustee & Parish Council)
Mrs Jean Leah (Secretary & Trustee)
Mrs Margaret Grayson (Treasurer & Trustee)
Mr John Gabbitas (5th Trustee)
Mrs Margaret Kettell (Mothers' Union)
Mrs Anne Rusling (Caretaker)
Mrs Mari Gabbitas (Craft Group)
Mr Alan Tizzard (Bowls Club)
Mrs Chris White (Toddler Group)
Mrs Liz Wainwright (Cricket Club)
Apologies for Absence:
Mrs Linda Hewitt (WI)
13/07 BUILDING WORKS COMMITTEE UP-DATE
David gave members a summary in
terms of work completed to-date:-
- Hall 1
- Suspended ceiling now removed and original beams exposed
- Intention was to take out the fire place - whilst this is not
impossible the builder is reluctant to do so as it forms part of
the original structure. As a result it will stay as a feature
- The original door into the hall will now be a fire escape only
- Down the side wall some of the old kitchen has been retained -
the remainder has been redesigned to form the plant room, meter
room and storage space
Leads to
- The kitchen has been moved further up from its original position
so as to get maximum hot water from the boiler
- The kitchen is at design stage - it is rectangular in shape. For
safety reasons the cooker will be electric rather than gas. Also
if an industrial kitchen is used, to use gas requires a linked
hood which is very expensive. There is ongoing debate about the
possibility of having a serving hatch.
Leads to
- A service corridor that gives access from the kitchen to both
Halls 1&2 also leads to the disabled toilet and office
facility. The service corridor is an additional mandatory
"extra" as the fire officer has now determined we must
encase the foyer area.
- Hall 2
- Is almost complete and ready for plastering
- Includes three storage cupboards
- The wall at the end nearest the school has been left blank so as
to house a temporary stage there if required
- A 30amp socket has been fitted into this room to cater for a
band/disco
- Upstairs
- There is a meeting room (Hall 3)
- Ladies and Gents toilets
- Separate cloakroom
- Meeting room (Hall 4)
- The building has been wired up for an intruder alarm.
- The BWC are now considering floor coverings - the following is
suggested:-
- Entrance, meeting rooms 3 & 4, cloakroom and corridors -
carpet
- Kitchen and toilets - Polysafe
- Storage and plant room - Polyflor
- Hall 2 - wood
- Hall 1 - undetermined until the builder lifts the protective
flooring currently insitu.
Carol Aston Carpets had been approached and asked to prepare a quote
which will be on a competitive basis against others.
- In relation to the earlier grant awarded by YRCC for solar energy,
having researched the possibility of installing solar panels,
unfortunately this has now been rejected. It had been determined that
it would not be cost effective and would require 18 panels (which it
was believed would be unsightly) to produce a small amount of energy
saving.
- Things currently on order include:-
- A telephone line
- Toilet cubicles
- Replacement windows for Hall 1
- Other decisions to be made include:-
- Colour for interior walls
- Ironmongery
- Security locks for both internal and external doors
- Chairs and tables (suggest two types one which easily
folds/stores and a second type which is more formal and could be
used for conferences/wedding receptions)
- Crockery
- Sound and loop system
- Curtains/blinds
- Eddie Walsh has been invited to attend the Hall to give guidance on
the additional fire measures we will need to put in place.
- Outside the front door it is hoped to be able to blend the ramp and
steps into one. Bollards are to be placed just prior to the front door
to restrict vehicular access right up to the corner of Kiveton Lane
and The Pastures.
- It is intended to steam clean the exterior of the existing building.
- Initial discussion has taken place regarding whether the Village
Hall should amend its licence to be able to sell liquor. No detailed
research had been undertaken on this at present.
- Comments made by members in relation to the above update included
the following:-
- Are we going to have a stair lift? It was stated that if money
allows yes but in the interim period the Architect has worked on
the basis that everything available upstairs is also available
downstairs.
- Relating to chairs - it was agreed that two types should be
purchased and we will probably need somewhere in the region of
220.
- Relating to tables - members felt we needed to mix and match and
have a selection of round / oval / half sized tables. It was felt
that light-weight tables should be purchased.
- Security - it was felt that all upstairs rooms should be capable
of being locked
- Members would prefer it if the proposed door from the kitchen
into Hall 1 could be converted into a serving hatch. Also comment
was made regarding use of a fire shutter and that we should
compare our proposed kitchen layout with that built in the Church
Hall.
- Members asked that maximum use be made of providing floor
cupboards rather than high level ones
- Members asked if a new tariff had been set and were informed
that this debate was due to take place at the next BWC meeting
- Relating to the bike/pram store - members doubted whether there
would be sufficient to get a double buggy through the door space
earmarked
14/07 OFFICIAL OPENING CEREMONY
- Whilst the builder is currently 9 days behind schedule due to
previous bad weather, he is confident that we will be able to go ahead
with the opening ceremony on Saturday 23rd June 2007. As such
negotiations are now taking place to try and secure Darren Bennett and
Lilia Kopylova from BBC television's "Strictly Come Dancing"
to officially re-open the Village Hall.
- It was suggested a raffle could be held (Darren and Lilia will be
donating a couple of raffle prizes) and user groups could be asked to
donate a prize.
- It was envisaged that a buffet including wine should be made
available on the day. In the opening days that followed it was thought
that tea, coffee and biscuits would be more appropriate.
- Whilst the opening ceremony will take place at 11am it was proposed
to open the doors at 10am and they would remain open until late
afternoon (circa 4pm).
- To publicise the event a banner will be purchased and placed on the
building in advance of the day. Also a special edition of The Informer
is to be produced together with articles in the Dinnington &
Maltby Guardian and S26 Directory.
- It was suggested that one room be used for the opening and food,
whilst the other could have stalls for all user groups so as to
promote their organisations
- John Gabbitas had already volunteered to put on music in the Hall
during the day.
- It was suggested that VHMC members could between them
"police" the Village Hall in the days immediately after
23rd. A rota will be circulated to enable people to volunteer their
services.
The above will be finalised at the VHMC meeting to be held on Tuesday
5th June 2007.
There being no further business the meeting closed at 8.15pm.
The next Village Hall Management Committee
will be held on
Tuesday 5th June 2007 at 7.30pm in the Church Hall
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