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TODWICK VILLAGE HALL MANAGEMENT COMMITTEE
7.30PM, TUESDAY 6th FEBRUARY 2007, CHURCH HALL
Present:
Revd.Canon David Bliss (Chair & Trustee)
Mr John Palmer, Todwick (Vice Chair, Trustee & Parish Council)
Mrs Jean Leah, (Secretary & Trustee)
Mrs Margaret Grayson, (Treasurer & Trustee)
Mr John Gabbitas, (5th Trustee)
Mrs Anne Rusling (Caretaker)
Mrs Margaret Ware (Over 60s)
Mrs Mari Gabbitas (Craft Group)
Mrs Linda Hewitt (WI)
Mrs Chris White (Toddler Group)
Apologies for Absence:
Mrs Mary Pavey (MU)
Mrs Liz Wainwright (Cricket Club)
Mr Alan Tizard (Bowls Club)
David opened the meeting and welcomed all present and gave a special
thanks to John Palmer for chairing the previous meeting in his absence.
01/07 MINUTES OF PREVIOUS MEETING
- The minutes of the meeting held on 5th December 2006 were accepted
and signed by the Chair.
02/07 MATTERS ARISING FROM THE MINUTES
02.1 Licensing Act 2005 Advice Session - this is an
advice session being personally pursued by David so that relevant
interested parties can learn more about the Act and its impact. However, a
request was made to defer the session until after the Village Hall
re-opens and this was agreed. Action: Secretary to bring forward
at appropriate time
02.2 Trustees Insurance Liability - David said that he
presumed this also should be deferred until the Village Hall re-opens.
After discussion it was agreed that although the Village Hall is closed
the responsibilities of Trustees remain and David should pursue the matter
by making contact, in the first instance, with the Charity Commission. Action:
Revd.Canon Bliss
02.3 Zurich Insurance Premium for Container - the
Treasurer reported that this was now fully paid.
02.4 Refuse Collection Rebate - Rotherham MBC - the
Treasurer reported she was still pursing RMBC regarding this and would
report further at the next meeting. Action: Treasurer
03/07 CORRESPONDENCE
03.1 GoPak - latest catalogue had been received.
03.2 RMBC Request to use Village Hall as Polling Station for Local
Elections - Anne Rusling informed members that she had been contacted
to request use of the Village Hall as a polling station during the
forthcoming elections. She agreed to contact RMBC to inform them that the
Village Hall was currently out of action but offer, as an alternative, the
Church Hall. Action: Anne Rusling
04/07 TREASURER'S REPORT
Current position:-
- Business Reserve £18,187.57
- Current Account £6,283.48
- Cash in Hand £216.19
Margaret said she had a couple of cheques to
bank, ie, Craft Group and MU which would be reflected in the next update.
05/07 BUILDING WORKS COMMITTEE UPDATE
- David updated members concerning work which had been undertaken since the
previous meeting which included:-
- Construction continues but is currently one week behind due to
adverse weather.
- Fortnightly site meetings are being held with the builder and
architect
- BWC meetings are being held on a regular basis to discuss actions
arising from site meetings in some cases on a weekly basis
- Electric requirements are currently being looked at in broad terms
which include the possible zoning of areas within the Village Hall
together with external requirements
- Replacement windows are likely not to be of uPVC as it is thought
that treated wood will better match the character of the existing
building
- There is a possibility that the original kitchen area will be
retained which will provide additional storage space and the
architect/builder are currently working on options for this
- The existing porch area may also be able to be retained as a fire
exit but the builder is currently looking at the current ramp which is
sited there which does not now come up to DDA standards
- If the above is achievable this will result in the new kitchen area
being capable of being slightly enlarged
- A professional kitchen designer has been approached to prepare draft
drawings which, once received, will be discussed at a later meeting
- An additional £28,000 has now been secured from YRCC to install
solar energy panels in the Village Hall
- It was also possible that YRCC may be able to give additional funds
to the project shortfall and a decision from YRCC was expected shortly
- David reminded members of their previous unsuccessful requests to
Customs & Revenue to seek VAT exemption. As a result of extensive
research undertaken by Jean and Clive Pantry over the Christmas
period, followed by a series of discussions by Jean with staff at
Customs & Revenue, David informed members that he was extremely
pleased to be able to announce that Customs & Revenue have now
given a written ruling which states that the Todwick Village Hall
project is VAT exempt (with a number of minor exceptions). All members
present gave thanks and congratulations to Jean and Clive for securing
the VAT exemption which amounts to a saving of over £40,000.
- Comment was made that the internal/external lights for the building
appeared to be left on all the time and it was queried whether
subsequent YEB invoices received would be met by the VHMC or the
builder. David said these should be presented to the builder.
- In relation to concerns expressed at the previous meeting regarding
safety on site, David said that the builder had responded promptly to
the issues raised and had issued appropriate instructions to staff and
contractors visiting the site accordingly.
- Chris White informed members that the Toddlers Group had secured
funding, which needed to be utilised before the end of May, for a baby
changing station. She queried where it was proposed to site the baby
changing station and after discussion it was agreed it would be
situated within the downstairs disabled toilet.
06/07 ANY OTHER BUSINESS
06.1 Curtains - Anne Rusling asked what was to happen to
the existing Village Hall curtains. After discussion it was agreed this
should be cleaned and re-fire proofed and stored for use once the Village
Hall re-opens. Action: Anne Rusling
There being no further business the meeting closed at 8.15pm.
The next Village Hall Management Committee
will be held on
Tuesday 3rd April 2007 at 7.30pm in the Church Hall upstairs meeting room
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