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TODWICK VILLAGE HALL MANAGEMENT COMMITTEE
7.30pm, TUESDAY 5th DECEMBER 2006,
CHURCH HALL
Present:
Mr John Palmer (Vice Chair, Trustee & Parish Council) - Meeting Chair
Mrs Jean Leah (Secretary & Trustee)
Mrs Margaret Grayson (Treasurer & Trustee)
Mr John Gabbitas (5th Trustee)
Mrs Linda Hewitt (WI)
Mr Alan Tizzard (Bowls Club)
Mrs Liz Wainwright (Cricket Club)
Mrs Mari Gabbitas (Craft Group)
Mrs Anne Rusling (Caretaker)
Mrs C White (Toddler Group)
Mrs Margaret Ware (Over 60s)
Apologies for Absence:
Revd.Canon D Bliss (Chair & Trustee)
Mrs Mary Pavey (MU)
In the absence of Revd.Canon Bliss, the Vice Chair opened the meeting
and welcomed all present.
48/06 MINUTES OF PREVIOUS MEETING
- The minutes of the meeting held on 5th September 2006 were accepted
and signed by the Vice Chair.
49/06 MATTERS ARISING FROM THE MINUTES
49.1 Christmas Fayre - The total raised on the day of the
Christmas Fayre was £2,090 which was a personal best for the Village
Hall. It had been a huge success for which the Vice Chair gave his
personal thanks as well as those of Revd.Canon Bliss to all members for
their hard work in raising such a wonderful amount. Whilst generally
speaking it would be inappropriate to single out individuals, it was felt
particularly relevant to record the efforts of Chris White who had
single-handedly sold raffle tickets to the value of over £200. The
Secretary reported that she would be writing letters of thanks to all
raffle sponsors and also to our volunteer Father Christmas. Action:
Secretary
49.2 Licensing Act 2005 Advice Session - no date(s) for
this have yet been confirmed and in the absence of Revd.Canon Bliss who is
co-ordinating the event, this item was deferred to the next meeting. Action:
Chair
49.3 Trustees Insurance Liability - no further update was
available regarding this. The Secretary undertook to discuss this with the
Chair and bring forward the item at the next meeting. Action:
Chair/Secretary
49.4 Marketing Todwick Events in S26 Directory - The Vice
Chair gave details of prices for advertising in the S26 Directory. These
are quite comprehensive depending on the size of the advert and duration
package. They range from full page £64 per month/£652 for 12 months to
quarter page £29 per month/£295 for 12 months. The Secretary has the
full details. It was agreed that possible advertising via this avenue
should be considered to coincide with the re-opening of the Village Hall. Action:
Chair/Secretary
50/06 CORRESPONDENCE
50.1 Charity Commission Annual Return - Trustees to examine and
sign before leaving meeting. Action: All Trustees
50.2 Funding News - Latest copy received which the Secretary
will note/action any relevant items
50.3 Zurich Municipal - A letter dated 28.11.06 gave
notification that the premium of £135 plus £6.75 insurance premium tax
would be payable for the container (contents insured £6,000). Action:
Treasurer
51/06 TREASURER'S REPORT
- Current position:-
- Business Reserve £18,187.57
- Current Account £6,283.48
- Cash in Hand £449.47
- The Treasurer reported that NatWest had forwarded a business line
application form to her to register with them if we wish to conduct
Village Hall business on-line. Margaret said she was not intending
taking up the offer at this time and as a result no further action was
required.
- The Treasurer also reported that following closure of the Village
Hall for the period of renovation, a rates refund of £106.38 had been
received. A query was raised regarding whether we would be entitled to
receive any additional rebate as a result of there being no necessity
for refuse collections being made. The Treasurer undertook to pursue
this with RMBC. Action: Treasurer
52/06 BUILDING WORKS COMMITTEE UPDATE
- The Secretary reported that building work had commenced on Monday
27th November 2006 and, as was clearly visible, the contractor had
already completed the main demolition work. Although still very early
days, work was on schedule and the next step would be preparing for
the footings. The contractor would continue working until commencing a
two-week Christmas break and returning on site on Monday 8th January
2007.
- Jean said that work was on-going in relation to funding issues and
as developments occurred members would be updated accordingly.
- It was brought to attention via the caretaker that the school
crossing patrol warden had written to the builder concerning a
"near-miss" involving a school child and a sub-contractor
delivering to the site. The builder had responded (the Secretary has a
copy of the letter received from the builder) and she undertook to
speak with the Chairman (who is also a Governor of the school) so that
the matter could be raised with the school head-teacher. Action:
Chair/Secretary
53/06 ANY OTHER BUSINESS
53.1 Baby Changing Station - members asked if this item
could be placed on the agenda for discussion at the next meeting. Action:
Secretary
53.2 Use of Village Hall by Brownies - Information was
given which indicated that the Brownies may be considering re-utilising
the Village Hall once re-opened.
There being no further business the meeting closed at 8.30pm.
The next Village Hall Management Committee
will be held on
Tuesday 6th February 2007 at 7.30pm in the Church Hall upstairs meeting
room
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