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JRW/319
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 30th September 2008.
Present
Councillor Gregory
Councillor Hill - In the Chair
Councillor Leah
Councillor Mathieson
Councillor Pantry
Councillor White
J R Walker - Clerk
In the absence of the Chairman and Vice-Chairman members resolved that
Councillor Hill take the Chair for the meeting.
08/51 APOLOGIES
An apology had been received from Councillors Kettell, Langford and
Palmer.
Resolved that so as not to be automatically disqualified and having
regard to the circumstances surrounding Councillor Langford's absence he
be given additional time before having to return to attend meetings.
Council papers would continue to be sent to him and he would continue to
sign cheques and other official papers.
08/52 APPROVAL OF THE MINUTES
There were no amendments.
The minutes were signed as a correct record.
08/53 MATTERS ARISING
1. 08/38(2)
Mathieson had discussed the matter with Mrs. Pantry. All allotments
were now cultivated. Allotment holders were concerned that encouraging the
general public to the site would increase the risk of theft/vandalism.
With the present occupancy level there was a need to rationalise the car
parking and there was insufficient space to create the wooded area Mrs.
Pantry envisaged.
3. 08/37(2)
Hill had undertaken the valuations and recommended they remain as
before for insurance purposes.
Resolved to thank Councillor Hill.
08/54 URGENT ITEMS FOR LATER CONSIDERATION
1. Guildway & Sandwith Road
Police Constables Jones and Saul were in attendance and the
meeting was suspended to allow them time to address members.
Jones/Saul confirmed that there had been no crimes reported in the
parish over the last month. There had been a significant level of crime in
the nearby village of Kiveton.
Clerk was unaware of any reports related to Council land or
property.
General discussion on police related matters ensued and the constables
left the meeting.
08/55 CLERK'S REPORT
Clerk in addition to his routine duties and undertaking all the
instructions given to him at the last meeting had:
- liaised with RMBC on the obstructed public right of way at Manor
Drive, the condition of the footway on Goosecarr Lane and the
depositing and recycling of waste
- inspected the pointing of the external brickwork at the village hall
with Councillor Palmer
- passed to Councillor Kettell copies of documents necessary to open
an account at Makro
- copied and forwarded documents to Richard Waller at RMBC to enable
him to advise on the relationship between the Parish Council and the
Todwick Recreation Ground Charity. He had subsequently discussed the
matter with Mr. Waller who had confirmed that since the Parish Council
was the sole trustee it was not necessary for members to declare a
personal or prejudiciary interest when discussing the topic.
08/56 FINANCIAL OFFICER'S REPORT
Clerk reported on the completion of the Audit for the year ended 31
March 2008. The Auditor had instructed that the List of Trustees of the
recreation ground registered with the Charity Commission be updated to
show the Parish Council as the Sole Trustee.
He had displayed the required notice and made available Section 1 of the
Annual Return together with the issue arising from the audit.
He had copied the Annual Return for 2007/8 to each member confirming that
the audit opinion had been given.
Resolved:
1. To approve the Annual Return for the year ended 31st March 2008
including the External Auditor's Certificate and Opinion.
White had submitted the Annual Return for 2007/8 to the Charity
Commission and attempted to name Todwick Parish Council as the Sole
Trustee. The site did not allow him to submit the Return until at least
one other trustee was named. He had recorded Councillor Mathieson's name
since he was the Chairman of the Charity.
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£ |
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Monies Received
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1. Barclays Bank - July Interest
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83.16
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2. RMBC - Second Half Year Precept
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16000.00
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3. Barclays Bank - August Interest
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74.68
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Payments Made Since Last Meeting
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1. Todwick Village Hall - Rents
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18.00
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2. Mr. Paul Green - Pointing of Village Hall
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4472.00
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3. BDO Stoy Hayward LLP - Audit Fee
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499.38
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Payments To Be Made
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1. H M Revenue & Customs - Tax/NI
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201.42
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2. J R Walker - Salary & Expenses
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660.55
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3. Julian Marples - Village Maintenance Works
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351.88
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4. Todwick Village Hall - Rent
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10.50
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5. Todwick Over 60s Club - Donation
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50.00
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6. Todwick Rambling Club - Donation
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50.00
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Bank Statement Balances incl. Bank Interest
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Business Premium
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Business Premium
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Community
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£15,795.53
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£4,136.55
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£1.00
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Balances after all Payments Completed
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Business Premium
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Business Premium
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Community
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£29,971.80
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£4,136.55
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£1.00
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08/57 CORRESPONDENCE
1. RMBC - Emergency Planning
2. RMBC - Removal of Public Payphones
3. Rotherham Pensioners Action Group - Request for Donation
Resolved not to make a donation
4. RMBC - Principal Road Carriageway Maintenance
5. mencap - Request for Donation
Resolved not to make a donation
6. SYPTE - Membership of Advisory Group
Pantry would discuss the matter with Councillor Palmer.
7. RMBC - Tourism Forum
8. Wales Parish Council - Parish Bowling Competitions
9. RMBC - Scrutiny Panel Annual Report & Forward Plan
10. RMBC - Trafalgar Day Parade and Service
11. BDO Stoy Hayward - Audit for the Year Ended 31 March 2008
12. Groundwork Cresswell - Rotherham Environment Forum
13. Sue Ryder Care - Request for Donation
Resolved not to make a donation
14. South Yorkshire Rural Target Fund - Invitation to Objective 1
Celebration
15. RMBC - Standards Committee
16. The Friends of Rotherham Youth
Resolved not to make a donation
17. John T Wells - Kiveton Lane Plantation
Resolved that the Clerk advise Mr. Wells that:
- the Council was presently in discussion with the land owner
- the Council had sought advice from various sources and would ensure
that any works would be carried out sympathetically and protect the
micro environment
18. Connect to Work - Advertising
19. National Blood Service - Donor Sessions
20. Bus Rapid Transit - Briefing Pack
21. Ipsos MORI - National Survey of Third Sector Organisations
22. YRCC - VCS Common Database - Data Check Form
23. Todwick Over 60s Club - Request for Funding
Resolved to donate £50 to Club funds
24. RMBC - Weather and Flood Warnings
25. NHS - Modernisation of Mental Health Services in Rotherham
26. Communities and Local Government - Making and Enforcement of
By-Laws
27. Todwick Ramblers Club - Request for Donation
Resolved to donate £50 to the Club's funds.
28. RMBC - Parish Liaison Meeting
Pantry would attend
29. WRVS - Request for Donation
Resolved not to make a donation
30. Vitalise - Request for Donation
Resolved not to make a donation
08/58 PLANNING APPLICATIONS
1. RB20088/1307
Replacement stable block at Stone House, 42 Kiveton Lane for Mr. Esberger.
Resolved to offer no objection.
2. RB2008/1446
Installation of chimney on roof at 64 Kiveton Lane, for Mr. P Bennett.
Resolved to offer no objection.
08/59 COMMITTEES
Recreation
White was concerned about the condition of the cricket pavilion and
the prospect of expending monies on it when there were so few Cricket Club
Members and the pavilion was relatively little used. He asked that members
consider the possibility of demolishing the cricket pavilion, acquiring
monies through the precept and obtaining grants to eventually provide a
new, modern building for the use of both the football and cricket clubs.
This strategy had proved successful in achieving the extension/improvement
of the village hall.
Hill offered to undertake a detailed inspection of the building
including the floor which was of the most concern.
Resolved to accept Councillor Hill's offer and await his report
before deciding any future action.
Pantry suggested this be considered as part of the budgetary
process for 2009/10 at the November meeting in order that the budget be
agreed by the end of December.
08/60 MEMBERS' ACTIVITY REPORTS
1. Pantry brought members attention to an article that had
appeared in an edition of the Sheffield Star Newspaper concerning possible
changes to the parish boundary.
2. White had obtained a quotation for professionalizing the
village logo amounting to £120 + VAT.
Resolved to approve a payment of £120 + VAT for professional
artwork to finalise the design of the village logo.
08/61 VILLAGE MAINTENANCE
Mathieson was concerned as to the standard of the work being
undertaken
Clerk would provide members with a copy of the job specification.
Resolved that discussions take place with the present contractor
Mr. Marples and Councillor Palmer before deciding what form a new contract
might take.
08/62 NOTICE BOARD
No further progress had been made. Consultation would take place with the
Chairman, Councillor Langford.
08/63 RISK ASSESSMENT REVIEW
White had completed the review which would now be undertaken
twice/year. He and Councillor Gregory would work together on the next one
and thereafter they would be carried out on a rota with all members
participating.
08/64 EMERGENCY PLAN
Leah had prepared a revised plan and gave a précis of the changes.
Resolved
- To thank Councillor Leah for preparing the document
- To review the document in January, April, July and September each
year.
- That the Clerk forward the document and a plan of the Parish to the
Emergency Planning Officer at RMBC.
08/65 URGENT ITEMS
1. Guildway & Sandwith Road
White had received a report that moss growing on the footways of
Guildway and Sandwith Road was causing a problem for pedestrians. Also
there were no dropped kerbs to the footway at the junction of these two
roads which was causing problems for disabled resident of Guildway.
Resolved that the Clerk report to RMBC and request suitable
provision.
The Meeting Closed a 10.10 p.m.
The next monthly Council Meeting will be in Todwick Village Hall at
7.00 p.m. on Tuesday 28th October 2008.
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