TODWICK VILLAGE

Todwick Parish
Council Minutes

JRW/319

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th July 2008.

Present
Councillor Palmer - Vice Chairman - In the Chair
Councillor Gregory
Councillor Hill
Councillor Leah
Councillor Mathieson
Councillor Pantry
Councillor White
J R Walker - Clerk

Members met together for the first time since the death of the Chairman's wife.

Richard Waller, the RMBC Elections Officer/Deputy Monitoring Officer was in attendance. He explained the Standards Board for England and Wales Code of Conduct and answered members' questions. Members thanked him for his assistance and he left the meeting at 8.15 p.m.

08/38 APOLOGIES
An apology had been received from Councillors Langford and Kettell
Resolved that the Clerk write to the Chairman, Councillor Langford offering members' support in this most difficult time.

The meeting was suspended at 8.25 p.m.

OPEN SESSION
1. Mrs. S Pantry thanked the Council for supporting the recent Fun Day and the Arts/Gardens/Historic Trail.

2. Mrs. S Pantry sought Council's permission to establish a small wooded/planted area at the uncultivated part of the allotment site close to the entrance and presently used as a car park.
Resolved to support the application in principle subject to detailed discussions on funding and other relevant matters.

3. Mr. N Anderson (Neighbourhood Watch) asked that he be notified of any instances of vandalism at the allotments or any crime in the village.

4. Mr. N Anderson gave details of a recent "happy slapping" incident.

Open Session Closed at 8.55 p.m.

08/39 APPROVAL OF THE MINUTES
There were no amendments.

The minutes were signed as a correct record.

08/40 MATTERS ARISING
1. Clerk had not received any further information from PC Saul.
Leah would pursue this through internal police procedures.

2. 08/24(5)
Pantry was in the process of preparing a suitable response which he would let the Clerk have sight of before returning.

3. 08/37(1) & 08/29(2)
Resolved to defer a decision on any further aspects related to the relationship between the Parish Council and the Recreation Ground Charity until Richard Waller (RMBC) had given his advice on how the relationship might best be managed.

4. 08/24(2)
Palmer informed that site works had begun the previous day.

5. 08/21(4)
Palmer reported that the trophies were still awaited.

6. 08/37(3)
Clerk had received no formal indication of the situation.

7. 08/37(4)
Clerk had sent a card as instructed.

8. 08/32(2)
Palmer reported that an article was shortly to appear in the Worksop Guardian Newspaper.

08/41 URGENT ITEMS FOR LATER CONSIDERATION
1. Former Nursing Home Site
2. Street Lighting
3. Bluebell Plantation
4. Local Works
5. Winthrop Park
6. Re-pointing of the Village Hall
7. Recreation Ground Charity Minutes
8. Parish Logo
9. Risk Assessments/Examinations

08/42 CLERK'S REPORT
Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:

• liaised with RMBC on the obstructed public right of way at Kiveton Park Quarry. The route had now been cleared.

08/43 FINANCIAL OFFICER'S REPORT
Clerk reported that:

• he had submitted all necessary documentation related to financial year 2007/8 to the External Auditor. His wife had received a telephone call that day with a request for additional information before the audit could be completed. The Clerk would be responding well before the 11th August deadline.

08/44 CORRESPONDENCE
1. RMBC - Public Footpath No. 16 Todwick - Definitive Map Modification Order 2008

2. YRCC - AGM/Charity Trustees

3. RMBC - Standards Committee

4. C E Electric UK - Parish Council Liaison
Resolved to ask Councillor Kettell to include an appropriate article in the next edition of The Informer.

5. Birtles (House Builders) Ltd - The Pastures Forecourt
Resolved to remind Mr. Birtles in a month time should no action have been taken.

6. Cumulus - Rural Target Fund Evaluation Postal Survey
Leah/White had a meeting at the village hall the following day to discuss details around the funding given for the village hall improvement.

7. RMBC - RVS Area Assembly Meeting
Palmer would ascertain the location for the meeting re-arranged for October.

8. RMBC - Provision of Bollards at Kiveton Lane

9. Zurich Municipal - Local Council Advisory Service Renewal

10. RMBC - Scrutiny Ballot

08/45 PLANNING APPLICATIONS
1. RB2008/1001
Boundary wall to front to replace existing at Melstock, 1 Goosecarr Lane for Mr. C Davies.
Resolved to offer no objection.

2. RB2008/1041
Single storey rear extension and front porch at 11 Rectory Gardens for Mr. J Booker-Varley
Resolved to offer no objection.

3. RB2008/1046
Single storey extension to form improved main entrance at Todwick Junior and Infant School
Resolved to offer no objection.

4. RB2008/1072
Single storey front extension at 6 Manor Way for Mr. Chadburn.
Resolved to offer no objection.

08/46 COMMITTEES
There were no reports to make.

08/47 MEMBER'S ACTIVITY REPORTS
1. Leah had substantially revised the Emergency Plan although some contact details were still required. The Plan ought to be reviewed on a quarterly basis.
Resolved that the Clerk circulate the document to all members before informing all those whose names appeared as contacts.

2. White had presented the Diligence Awards at the J&I School.
He had also previously received the entries for the Todwick Village Logo Competition and together with other Councillors had chosen a winner and 2 runners up. Opportunity was therefore taken at the Diligence award ceremony to present awards to these winners also.

3. White and Councillor Pantry had attended the LCAS Seminar which had focused on "Sensible Risk Management" and had found it informative and useful.

4. White had collated the risk assessments into a book into which he also intended to file all Inspection reports carried out and corrective actions taken.

08/48 VILLAGE MAINTENANCE
Palmer reported on the Contractor's activities during the last month which had been limited because of health issues. "Just In Gardens" had attended to the Millennium Garden at no cost to the Council.
White asked that weed killing be carried out on the frontage of the recently re-furbished sub-station adjacent to the village hall.
Hill understood the reasons not to have hanging basket displays but would like to see them in future years. He suggested sponsorship be sought to provide these and maintain the planted areas.

08/49 NOTICE BOARD
Palmer would contact Councillor Kettell.

08/50 URGENT ITEMS
1. Former Nursing Home Site
Pantry/Palmer understood that the Planning Inspector had not upheld the appeal although there was some suggestion as to providing parking at the rear of any new building which could then be sited further away from the wooded area.

2. Street Lighting
Palmer had received a report from Pam Spacie concerning RMBC's lack of response to her report of defective street lighting.
Clerk would contact RMBC with the details.

3. Bluebell Plantation
Hill had spoken with the landowner Mr. Hague who was using his best endeavours to speed up the preparation of the necessary legal documents.
Palmer would contact the funders to explain why the project start could be delayed and see whether an extension could be given to the time by which the works should have commenced.

4. Local Works
Palmer had received further information.
Clerk would circulate to all other members.

5. Winthrop Park
Palmer had visited this site at Wickersley and recommended it to members.

6. Re-pointing of the Village Hall
White reported a small altercation with the Contractor at the start of the job because work had started before all the safety screening had been secured in place as previously agreed. He would continue to monitor the work closely to ensure that all was done as it should be.
Hill evidenced apparent damage to the existing brickwork caused by poor workmanship in cutting out the old pointing.

7. Recreation Ground Charity Minutes
Members saw no reason why the minutes could not be shown on the Todwick Web Site.

8. Parish Logo
White held up the winning logo from the competition held at the J&I School. He was to contact Kiveton Creative to discuss how this might best be interpreted for use by the Council.

9. Risk Assessments/Examinations
White suggested that, in light of the data presented at the LCAS Seminar, the number of Inspections ought to be increased. He would debate this item with Councillor Pantry prior to making further comment at the next meeting

The Meeting Closed at 10.37 p.m.

The next monthly Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 30th September 2008.