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JRW/295
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall at 7.00 p.m.
on Tuesday 19th September 2006
Present
Councillor Pantry - Chairman
Councillor Cloke
Councillor Kettell
Councillor Gregory
Councillor Palmer
Councillor Wolf
J R Walker - Clerk
06/55 APOLOGIES
Apologies had been received from Councillors Langford, B Waller and L
Waller
06/56 APPROVAL OF THE MINUTES - 25th July 2006
1. 06/46(5)
Gregory Alice Booth was no longer a member of Rotherham Borough
Council but she remained a member of Wales Parish Council.
The minutes were signed with the above amendment.
06/57 MATTERS ARISING
1. 06/41(4)
Gregory had contacted Rotherham Library Archive Service. She would
continue to liaise and ensure records of all copies of "The
Informer" newsletter were archived. This may involve some scanning of
the earliest additions and/or transmitting copies electronically.
2. 06/46(9)
Chairman would speak with the Headteacher of the Junior and Infant
School and resolve the issuing of certificates to the award winners.
3. 06/49
Resolved to include an item on the Agenda for the October Council
Meeting.
4. 06/54(4)
Gregory it had been found necessary for the Church to apply for
planning permission to allow the erection of the temporary shed for use by
the Todwick Toddlers.
06/58 URGENT ITEMS FOR LATER CONSIDERATIONS
1. Restrictions at the Church Hall
06/59 CLERK'S REPORT
Clerk had undertaken all the duties placed on him at the last meeting
and attended further meetings of the Village Hall Improvement Liaison
Group.
06/60 FINANCIAL OFFICER'S REPORT
Clerk
- the audit for 2005/6 had now been completed. The issues raised by
the External Auditor related to Risk Assessments, Approval of the
Annual Return and the Publication Scheme with reference to the Freedom
of Information Act 2000 would be discussed under later agenda items.
- had displayed the Notice of Conclusion of Audit and Annual Return
for Financial year 2005/6 for 14 days on the village notice board.
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£
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Monies Received
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1. Barclays Bank - BRA A/C Interest
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348.16
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2. Barclays Bank - BPA A/c Interest
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11.38
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Payments Since Last Meeting
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1. Eastwood Press Ltd - "Informer" Printing
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82.00
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2. Zurich Municipal - LCAS Membership
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99.88
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3. BDO Stoy Hayward - Audit Fee
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141.00
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4. J R Walker - Salary & Expenses
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542.19
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5. HM Customs & Revenue - Tax/NI
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175.88
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6. J Marples - Village Maintenance
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340.00
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7. Tanimara Printing - Newsletters
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93.00
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8. Todwick Village Committee - Hall Rents
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12.00
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9. H M Revenue & Customs - Tax/NI
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176.10
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10. John Box Associates - Architects Fees
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6386.71
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Payments to Be Made
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1. J R Walker - Salary & Expenses
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535.09
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2. Local Works - Contribution towards Cost of Leaflets
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50.00
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Un-presented Cheques
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Nil
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Existing Bank Balances
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Business Premium
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Business Reserve
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Community
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£11.38
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£59,458.70
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£0.00
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Balances After Payments Made
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Business Premium
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Business Reserve
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Community
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£12,833.89
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£40,000
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£1.00
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06/61 CORRESPONDENCE
Copies of all correspondence received by the Clerk had been circulated in
August and with the papers for the meeting.
1. SYPTE - Anti Social Behaviour
2. YLCA - Nominations for Rother Valley South Area Assembly
3. YLCA - Selection of RMBC Sustainable Communities Scrutiny Panel
4. RMBC - Tourism Hospitality and Leisure Businesses
5. RMBC - Tourism Businesses Workshop
6. RMBC - Todwick Bridge Road Diversion Works
7. RMBC - Hawk Hill Lane Brampton en le Morthern
8. RMBC - Event Pack
9. RMBC - Highway Matters
10. RMBC - Emergency Planning
11. YLCA - Selected Members of RMBC Scrutiny & Training Development
Panels
12. RMBC - Spatial Options for the Core Strategy - Feedback
13. BDO Stoy Hayward - Audit 2005/6
14. YLCA - Sustainable Communities Scrutiny Panel
15. YLCA - Publication Policy
16. Kevin Barron MP - Sustainable Communities Bill
17. Groundworks Dearne Valley - Rotherham Environment Forum
18. RMBC - Scrutiny Report 2005/6
19. Rother Valley South Assembly - Nominations
20. Blue Bell Children's Hospice - Request for Donation
Resolved to consider at the October Council Meeting
21. RMBC - Planning Board
22. Kiveton Park Independent Advice Centre - Request for Donation
Resolved to consider at the October Council Meeting
23. RMBC - Community Buildings
Clerk - had sent the information requested
24. Parish Councillor John Palmer - Sustainable Communities Bill
Resolved to request 1000 copies of the latest leaflet and
contribute £50 towards the cost of printing and postage.
25. Todwick Over 60's Club - Request for Financial Assistance
Resolved to consider at the October Council Meeting
26. WREN - Confirmation of Landfill Tax Credit Scheme Grant Conditions
Clerk had sent the return confirming the grant conditions were
still being complied with.
27. RMBC - Invitation to Fixed Penalty Notice Event
28. RMBC - Tourism Meeting 10 October 2006
Chairman hoped to attend
29. Todwick Parish Bowling Club - Perimeter Fencing
30 Highways Agency - M1 Widening
Chairman had attended the event at Barlborough Village Hall. The
improvement planned between junction 31 and the M18 had been delayed and
was now programmed to start in January 2007.
The meeting was suspended at 8.30 p.m.
OPEN SESSION
1. Mr. A Tizard, Chairman of the Parish Bowling Club gave detailed
information concerning the erection of a new perimeter fence. It would be
necessary to apply for planning permission.
Open Session Closed at 8.45 p.m.
06/62 PLANNING APPLICATIONS
1. RB2006/1386
Single storey side extension at Oldstones, 4 Mill Close for Mr. S Hill
Resolved to offer no objection
2. RB2006/1389
Creation of split level patio to form external seating area with
associated access ramp and railings at Red Lion, Sheffield Road for Mr. D
Hicklin
Resolved to offer no objection
3. RB2006/1545
Two storey rear extension at 7 Mill Hills for Mr. and Mrs. Millard
Resolved to offer no objection
4. RB2006/1591
Application to fell an oak tree protected by Kiveton Park RDC TPO No.3 at
land at Kiveton Hall Farm, Kiveton Lane for Hague Farming Ltd.
Resolved to object unless the tree was proved to be diseased by an
independent and qualified arboriculturist
5. RB2006/1602
Conservatory to rear at 9 Mill Hills for Mr. & Mrs. Holmes.
Resolved to offer no objection
6. RB2006/1672
Two storey side and rear and single front extensions at 93 Kiveton Lane
for Mr. & Mrs. Harris
Resolved to offer no objection
06/63 COMMITTEES
Village Hall Refurbishment Committee
Clerk gave details of the meetings held since the July Council
Meeting. Completed tenders were due to be returned by 27th September.
Recreation Committee
Resolved to contribute £5,000 towards the cost of erecting new
perimeter fencing at the Bowling Club.
06/64 RISK ASSESSMENTS
Resolved that all necessary risk assessments had been identified and
safeguards were in place to protect against those risks.
06/65 ANNUAL RETURN / STATEMENT OF ASSURANCE - FINANCIAL YEAR 2005/6
Members confirmed having responded positively to each of the following
statements and agreed to its meaning as it affected council.
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Agreed - Yes or No
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'Yes' means that the council:
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1. we have approved the statement of accounts which has been
prepared in accordance with the requirements of the Accounts and
Audit Regulations and proper practices
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YES
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Prepared its statement of accounts in the way prescribed by law
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2. We have maintained an adequate system of internal control,
including measures designed to prevent and detect fraud and
corruption and reviewed its effectiveness.
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YES
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Made proper arrangements and accepted responsibility for
safeguarding the public money and resources in its charge
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3. We have taken all reasonable steps to assure ourselves that
there are no matters of actual or potential non-compliance with
laws, regulations and codes of practice which could have a
significant financial effect on the ability of the council to
conduct its business or on it finances.
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YES
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Has only done things that it has the legal power to do and has
conformed to codes of practice and standards in the way it has done
so.
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4. We have provided proper opportunity for the exercise of
electors' rights in accordance with the requirements of the Accounts
and Audit Regulations.
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YES
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Have given all persons interested the opportunity to inspect and
ask questions about the council's accounts.
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5. We have carried out an assessment of the risks facing the
council and taken appropriate steps to manage those risks, including
the introduction of internal controls and/or external insurance
cover where required.
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YES
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Considered the financial and other risks it faces in the
operation of the council and has dealt with them properly.
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6. We have maintained an adequate and effective system of
internal audit of the council's accounting records and control
systems.
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YES
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Arranged for a competent person, independent of the financial
controls and procedures, to give an objective view on whether these
meet the needs of the council.
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7. We have taken what we consider to be appropriate actions on
all matters raised in reports from internal and external audit.
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YES
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Has taken appropriate action in response to matters brought to
its attention by internal and external audit.
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8. We have considered whether any litigation, liabilities or
commitments, events or transactions, occurring either during or
after the year end, have a financial impact on the council and,
where appropriate has included them in the statement of accounts.
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YES
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Disclosed everything it should have about its business during the
year including events taking place after the year end if relevant.
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Resolved to
- Accept the specific answers given in the Statement of Assurance
submitted as part of the Annual Return and submitted to the External
Auditor
- Approve the Statement of Accounts.
06/66 PUBLICATION SCHEME - FREEDOM OF
INFORMATION ACT 2000
Resolved to
- Adopt and maintain the Publication of Information Scheme presented
by the Clerk and Financial Officer
- Publish the document by displaying on the public notice board
06/67 NEIGHBOURHOOD WATCH
Palmer Leaflets had been delivered to every household which included
warnings of scam letters.
06/68 VILLAGE MAINTENANCE
Palmer gave details of the work carried out including hedge cutting,
clearing of litter, works at the cricket pavilion and preparation of a
base for the Toddler Group's Shed in the Church Grounds. Mr. Marples was
presently on holiday.
06/69 NOTICE BOARD
Gregory had asked the Clerk to write to Mr. Birtles with a view to
obtaining permission to erect the Board on the land he owned adjacent to
the carpet shop at The Pastures.
Clerk had written to Mr. Birtles Solicitor requesting the new
contact address.
06/70 TRUSTEE/MANANAGEMENT COMMITTEE TRAINING SESSIONS
Palmer had received confirmation that there would be at least 10
attending. He and the Village Hall Secretary had previously received the
training but would attend to ensure all went well.
06/71 DOG WASTE BINS
Resolved to discuss at the October meeting.
06/72 URGENT ITEMS
1. Restrictions at the Church Hall
Gregory explained that in order to comply with planning
restrictions after Council Meetings held in the Church Hall it would be
necessary for everyone to have left the whole of the Church premises by
9.30 p.m.
The Meeting Closed at 9.45 p.m.
The next Council Meeting will be in Todwick
Church Hall
at 7.00 p.m. on Tuesday 31 October 2006
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