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JRW247
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall at
7.30 p.m.
on Tuesday 25th February 2003
PRESENT
Councillor Pantry - Chairman
Councillor Mosley - Vice Chairman
Councillor Gregory
Councillor Langford
Councillor Lythell
Councillor Marsh
Councillor B Waller
Councillor L Waller
Clerk & Financial Officer - J. R. Walker
02/124 APOLOGIES
Councillor Rusling was unable to attend.
02/125 APPROVAL OF THE MINUTES
There were no amendments.
The minutes were signed as a correct record.
02/126 MATTERS ARISING
1. 02/118(2)
Gregory had received a copy of the planning application and could see
no problem with it.
2. 02/117(13)
Mosley the stump remained in place.
Clerk had reported the problem to RMBC and would do so again.
3. 02/117(14)
Mosley had returned the completed insurance form to Zurich Municipal.
4. 02/123(1)
Clerk confirmed that no formal complaint had been received.
5. 02/123(3)
B Waller had discussed the matter with residents of Lindley's Croft non
of whom had any objection to the proposed work. She was liaising with RMBC
to arrange completion.
6. 02/123(4)
Chairman had instructed the Clerk to write authorising the £10,000
grant available to the Council to be included as part of the match funding
necessary for the service to operate. Harthill Parish Council would be
taking the lead of behalf of the other parish councils in the scheme and
would also act as treasurer of the account.
7. 02/123(5)
Mosley had represented the Council at the meeting. RMBC was to erect
additional signs on the A57 in advance of the construction of the new
road.
02/127 URGENT ITEMS FOR LATER CONSIDERATION
1. Rubbish Dumped at Storth Lane
2. Freedom of Information Act
3. Letter from Karen Fletcher
02/128 CLERK'S REPORT
Clerk:
had fully complied with his instructions at the last meeting reported on his discussions with the Clerk to Harthill Parish Council
related to the joint provision of a bus service by local parish councils reported on his attendance at the meeting held to reform the South
Yorkshire Branch of The Society of Local Council Clerks.
02/129 FINANCIAL OFFICER'S REPORT
Clerk reported on the completion of audit and the requirement to carry
out a complete risk assessment. The Council needed to decide which risks
it faced and how it was to reduce the impact of the risks on it's ability
to provide services. Some risks might be covered by obtaining appropriate
insurance others may be present such as :
fraud and corruption outsourcing of services activities outside legal powers electors rights not being followed improper expenditure under S137
No other matters had been brought to the Council's attention.
He had posted the notice and copy of accounts as required and would
make the necessary return to the Auditor when appropriate.
Resolved that the Chairman and Councillor Lythell consider the
documents sent by the Auditor and subsequently contact the Clerk to
arrange further discussion.
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£ |
Monies received |
nil |
| |
|
Payments made since the last meeting |
nil |
| |
|
Payments to be made |
|
1. Village Hall Committee - Hall Rents |
36.00 |
2. J R Walker - Salary/Expenses |
493.91 |
3. J B Mosley - Village Maintenance Works |
279.50 |
4. M Hassall - Repairs to Football Pavilion Roof |
1500.00 |
5. Groundwork Creswell - Hedge Cutting at Allotments |
528.75 |
6. HLB AV Audit plc - Audit Fee |
293.75 |
| |
|
Unpresented cheques |
nil |
Existing bank balances |
Business Premium |
Business Reserve |
Community |
£17,041.89 |
£41,135.54 |
£1.00 |
| |
|
|
Bank balances after payments made |
Business Premium |
Business Reserve |
Community |
£13,909.98 |
£41,135.54 |
£1.00 |
02/130 COUNCIL BUDGET 2003/4
Resolved that the matter be referred for consideration of the new
council to be formed after the May elections.
The meeting, closed at 8.30 p.m.
OPEN SESSION
1. Karen Fletcher explained her reasons for writing to RMBC criticising
the manner in which Councillor Mrs Brenda Waller had dealt with her son
and other young people who congregated at the bus shelter opposite the
Councillor's home. Her son and others had played football in the street in
the past but lie no longer did so.
Joyce Walker Supported Mrs Fletcher. Rumours were being spread which
were untrue. The young people did not act inappropriately. Councillor
Waller had over reacted.
Councillor Mrs Waller did not agree. She asked for the opportunity to
explain what had happened. Residents who supported her had attended but
she had asked them to leave because the item was not to be discussed.
Chairman thanked Ms Fletcher and Mrs Walker for expressing the sequence
of events and their opinions. The Council had yet to consider whether the
matters raised either in person or by letter were the business of the
Council or private matters in which the Council should have no
involvement. In any event the Council would be contacting them.
Open Session Closed at 9.10 p.m.
02/131 CORRESPONDENCE
1. Karen Fletcher - Mrs Brenda Waller
2. RMBC - Ward Visit
3. RMBC - Proposals to Modernise Adult Services
4. RMBC - Borough Council's Standards Committee
5. RMBC - Code of Conduct Training
6. Yorkshire & The Humber County Training Partnership - Training
Clerk would complete the questionnaire and return as requested.
7. RMBC - Local Transport Day
8. defra - Licensing Bill
9. RMBC - Future Electoral Arrangements for Rotherham
Chairman the changes would not affect Todwick Parish.
02/132 PLANNING APPLICATIONS
1. RB2003/0107
Details of the method of demolition of a semi detached dwelling at 12
The Pastures for Habbin Builders Ltd.
Resolved to offer no objection.
2. RB2003/0216
Erection of garage and covered area at 1 Poplar Cottages, Sheffield
Road, for Mr L White.
Resolved to offer no objection.
3. Gregory reported on her attendance at the site meeting attended by
the Planning Inspector considering the appeal made by Mr Wright concerning
the refused application at 86 Kiveton Lane. On past experience it was
likely to be several weeks before the Inspector gave his ruling.
02/133 COMMITTEES
7 Parishes
Gregory reminded members of the meeting to be held in the village hall
at 7.00 p.m. on Thursday.
Recreation
Mosley reported on the repairs carried out to the football pavilion
roof following the storm damage on 30 January. The work had been
satisfactorily completed by the lowest tenderer Mr M Hassall.
Clerk would now submit the formal insurance claim.
Allotments
L Waller detailed works necessary to maintain a reasonable condition.
It seemed likely that it would be necessary to hire a mechanical digger,
apply weed killer and plant hawthorn whips to the boundary hedge as
required. He estimated this may cost some £800 in total.
Resolved that Councillors Mosley and Waller assess the work, obtain
best prices and arrange the work in the next few weeks.
L Waller/Clerk would collect allotment rents on Sunday 23 March at
11.00 a.m. in the Village Hall.
02/134 VILLAGE MAINTENANCE CONTRACT
Mosley as the Village Maintenance Contractor reported on his activities
during the month.
Lythell supported Councillor Mosley's concerns as to the increased
amount of litter to be found in the village and asked whether it would be
appropriate to have signs erected at trouble spots.
Gregory suggested she include an article in the next edition of
"The Informer".
Chairman thought it appropriate to monitor the outcome of that before
deciding on further action.
02/135 TODWICK ENVIRONMENTAL ACTION GROUP
Chairman had supplied a copy of the Group's Annual, Report to
Councillor Gregory who would include an item in "The Informer".
02/136 VILLAGE APPRAISAL
Chairman had no further progress to report.
02/137 URGENT ITEMS
1. Rubbish Dumped at Storth Lane
Mosley following a complaint had inspected the condition of the area of
Storth Lane in the area of land believed to be owned by Yorkshire Water. A
significant quantity of rubbish had been dumped including asbestos and car
tyres.
Clerk would report and request early action.
2. Freedom of Information Act
Gregory asked the Clerk to enquire from RMBC what the present situation
was.
3. Letter from Karen Fletcher
B Waller explained her conduct and the issues raised by the letter.
Councillors B Waller and L Waller left the meeting at
10.00 p.m.
Discussion then took place on all the issues raised. There was
agreement that Councillor B Waller had not abused her position as a
Councillor or gone beyond what might be appropriate behaviour for someone
holding that position. Playing football in the street was an offence. The
Councillor had quite rightly reported her concerns to the police.
Councillor Waller had been the prime mover in obtaining for the young
people the youth shelter now erected at the recreation ground. The noise
caused by the constant kicking of a football against walls could be
unacceptable. Some matters raised were of no concern except to the
individuals involved. The Council did not wish to intervene in matters
which essentially constituted a dispute between neighbours.
Resolved
1. That the Clerk write to the Chief Executive at RMBC explaining the
discussions that had taken place at the meeting and how the Council
proposed to deal with the matter.
2. That the Chairman and Councillor Gregory meet with Karen Fletcher
and explain the Council's Decision.
The meeting closed at 10.18 p.m.
The next meeting will be held in Todwick Village Hall at 7.30 p.m. on
Tuesday 25th March 2003.
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